Assurance on every quote, not spot checks
Avtaly isn’t a cheapest-supplier picker. It reads every supplier quote, converts each line into a comparable unit, and checks it against your agreed rates and your own price history — quote after quote, at any volume.
What every quote goes through before you pay
Your worklist, already triaged
Quotes land ranked by severity and value at risk. The expensive problems surface first; the clean ones clear out of the way.
Illustrative examples — not customer data
How a quote becomes evidence
One path, every quote
Whatever the format and whoever the supplier, the route is the same: read, made comparable, checked against the agreement, returned with the evidence.
- 1
Every quote read, however it arrives
Supplier quotes arrive as PDFs, spreadsheets and forwarded emails in every conceivable layout. Nobody retypes a line: Avtaly reads each file and pulls out every description, quantity, unit and price.
- 2
Every line made comparable
Each line is converted to its lowest billable unit — per kilometre, per person-hour, per meal — so quotes compare like-for-like. When a quote omits the number that matters, Avtaly asks the supplier rather than guessing — automatically, once your workspace opts in.
- 3
Checked against the rates you agreed
Every line is graded against the rate card your supplier committed to, then against your own price history. Each flag cites its evidence — how many observations, from which period, on what basis — so nothing has to be taken on faith.
- 4
Action, with the evidence attached
Above-rate lines are flagged with the maths shown. From there: price inquiries to the supplier, approval certificates for clean quotes, and savings reports for the month-end pack.
What an approval certificate holds
The certificate is the approval’s own evidence — what was cleared, on what basis, with what result — filed per line, so an auditor can re-check it years later rather than take the approval on trust.
- Quote
- Q-2841 · Logistics & event services
- Line 02
- Waiting staff — 12 people × 6 hR 5,625.36
- Basis
- your history · 14 observations · Aug 2025 – Jun 2026
- Outcome
- at your usual rate · R 78.13/person-hour
- Issued
- 2026-06-12 · re-checkable
- Line items flagged
- 18%
- Identified in 12 months
- R 4.2M
- Inquiries answered in-thread
- 92%
Illustrative demo data — not real customer numbers.
How a saving is counted
A saving enters the total only when the credit note or revised quote that realises it is on file — and it enters once. Evidenced at the flag, counted when it is realised, reportable.
Reports that survive an audit
When an auditor asks where a number came from, you can show them: every figure in the monthly report traces back to a per-line record — flagged, evidenced, exportable as it stands.
In June 2026, 1,284 line items were audited, R 412,300 was flagged before payment, and R 381,100 was recovered to credit note, with the monthly flag rate down to 14.2%.
Savings calculated vs recovered
Jul 2025 – Jun 2026Cumulative savings calculated rise from R 214,600 in July 2025 to R 4,166,600 in June 2026, while savings recovered to credit note rise from R 132,600 to R 3,054,500, leaving R 1,112,100 still in recovery.
Illustrative demo data — not real customer numbers.
See your own quotes through Avtaly
Early access runs on your own quotes — not a slide deck. Spots open a few teams at a time.